EXECUTIVE #ASSISTANT TO CEO
Location – #Cluj Napoca
Looking for an experienced, results-driven Executive Assistant with a demonstrated standard of excellence, to support the CEO and liaise with the other board and team members. The right candidate will have a strong bias for action and the ability to think proactively and strategically. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.
Supports the CEO with daily duties and completes a broad variety of administrative and financial tasks that include managing a calendar of appointments, both personal and professional, expense and cashflow reports and primary accounting paperwork;
Manages accounts payable and receivable, maintains relationship with the banks, accounting firms and related partners; assists in potential audits for both Romanian and US company;
Manages payroll, HR, including on-boarding and training new members; maintains relationship with law firms, reviews business contracts and advises on potential updates; also in charge of company’s internal regulations;
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response;
Plans, coordinates and ensures the CEO’s schedule is followed and respected. Creates win-win situations for direct access to the CEO’s time and office;
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately;
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures;
Serves customers by providing product and service information, resolving product and service problems;
Provides assistance as needed to front desk operations such as answering phones, accepting package and other deliveries, lunchtime relief, office supplies, greeting and signing in visitors or guests;
Manages any special projects, tasks or responsibilities as assigned.
Strong pulse of the tech industry and an interest in business management;
Uphold strict level of confidentiality;
Driving license with at least two years of experience;
Desire to constantly improve personal skills;
Ability to work under pressure and tight deadlines;
Open minded and proactive in resolving situations and hardworking;
Strong interpersonal skills and the ability to build relationships with business partners;
Advanced understanding of Microsoft Suite, Google Apps and expense management;
Above the average computer typing skills, at least 60 words typed per minute;
Bachelor’s degree or equivalent experience with an active interest towards business management and technology;
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
3+ years providing support for upper-level management in a related organization (i.e. technology, marketing, management, commerce, manufacturing) and 2+ years supporting C-level executives or equivalent;
Excellent, close to native, English and Romanian;
Knowledge of other languages (such as German, French or Spanish) and international customs is an asset;
Willing to travel occasionally.
Reports directly to the CEO;
Works directly with the Board of Directors;
Works directly with the recruiting companies;
Works directly with the accounting companies;
Works directly with the law firms.
For further information, we will be happy to answer your questions!
HR PROJECT MANAGER
Job type: Full Time
Location: Apahida (Proinvest Logistic Park)
Your style: Afişează tot
We are looking for a person with a high attention to detail that finds managing the inhouse organization of a business motivating. You have a positive personality and an ability to be a true ambasador with the company as well as, represent the company to collaborators, investors and the public.You enjoy working with other people and strive to create fruitful collaborations.
#integrahr #jobseaching #assistantmanager
Your knowledge & qualifications:
Good knowledge of the Microsoft Package;
Knowledge of primary accounting;
Experience with PR and Marketing activities (are an advantage);
Advanced English language skills; other language skills (are an advantage);
Driving license – B category. (represent an advantage).
Your work experience:
2-3 years work experience;
Relevant experience on an assistant manager / secretarial / PR / customer relationship position or similar;
Experience with data analysis & reporting and with presentations for the management;
Experience with documents management (preferably);
Experience in a technical environment (preferably).
Fulfill daily secretarial tasks;
Receive guests and inform the contact people in the company;
Ensure the protocol during meetings;
Maintain and update the business agenda for the general manager;
Deal with incoming email, faxes and mail, often correspond on behalf of the general manager;
Elaborate the business correspondence necessary for the daily activities;
Facilitate the official company correspondences with public authorities and third-party business partners;
Take, register and distribute the correspondence to the departments involved;
Translate the official documents and correspondence (English to Romanian or Romanian to English) when needed;
Elaborate and verify documents and reports required by the management;
Organize the company documents, including data management;
File and archive the correspondence and messages received from partners, clients and other employees;
Ensure administrative support for all the company’s departments;
Purchase the consumable office requisites and other materials necessary for the office;
Participate at organizing events withing the company;
Ensure the travel logistics for the company management (hotel reservations; transport);
Accompany the official delegates during business visits in Romania or abroad.
Full discount of travelling expenses.
Integra HR – What you need to know is that Integra HR is a different sort of HR consultancy firm. We are here to find the right person, in the right place, at the right moment.
Our client, the Damon Industrial Europe company, is part of Damon Industry, a global top brand specialized in conveyor rollers manufacturing. Founded in 1997, Damon is the largest and oldest producer of conveyor rollers in China. Since 2016 Damon has also been present in Romania, having the production site in Apahida (Cluj).
For more information, you can access the company’s website here: http://www.damonroller.com/ and get to know their history, products, culture and many more.
Please send me your CV at email@example.com and I will contact you if you meet the requirements for this position, in order to schedule a first meeting and get to know each other.