EXECUTIVE #ASSISTANT TO CEO
Location – #Cluj Napoca
Looking for an experienced, results-driven Executive Assistant with a demonstrated standard of excellence, to support the CEO and liaise with the other board and team members. The right candidate will have a strong bias for action and the ability to think proactively and strategically. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.
Supports the CEO with daily duties and completes a broad variety of administrative and financial tasks that include managing a calendar of appointments, both personal and professional, expense and cashflow reports and primary accounting paperwork;
Manages accounts payable and receivable, maintains relationship with the banks, accounting firms and related partners; assists in potential audits for both Romanian and US company;
Manages payroll, HR, including on-boarding and training new members; maintains relationship with law firms, reviews business contracts and advises on potential updates; also in charge of company’s internal regulations;
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response;
Plans, coordinates and ensures the CEO’s schedule is followed and respected. Creates win-win situations for direct access to the CEO’s time and office;
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately;
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures;
Serves customers by providing product and service information, resolving product and service problems;
Provides assistance as needed to front desk operations such as answering phones, accepting package and other deliveries, lunchtime relief, office supplies, greeting and signing in visitors or guests;
Manages any special projects, tasks or responsibilities as assigned.
Strong pulse of the tech industry and an interest in business management;
Uphold strict level of confidentiality;
Driving license with at least two years of experience;
Desire to constantly improve personal skills;
Ability to work under pressure and tight deadlines;
Open minded and proactive in resolving situations and hardworking;
Strong interpersonal skills and the ability to build relationships with business partners;
Advanced understanding of Microsoft Suite, Google Apps and expense management;
Above the average computer typing skills, at least 60 words typed per minute;
Bachelor’s degree or equivalent experience with an active interest towards business management and technology;
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
3+ years providing support for upper-level management in a related organization (i.e. technology, marketing, management, commerce, manufacturing) and 2+ years supporting C-level executives or equivalent;
Excellent, close to native, English and Romanian;
Knowledge of other languages (such as German, French or Spanish) and international customs is an asset;
Willing to travel occasionally.
Reports directly to the CEO;
Works directly with the Board of Directors;
Works directly with the recruiting companies;
Works directly with the accounting companies;
Works directly with the law firms.
For further information, we will be happy to answer your questions!
HR PROJECT MANAGER