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EXECUTIVE ASSISTANT TO CEO: Location – Cluj Napoca

EXECUTIVE #ASSISTANT TO CEO
Location – #Cluj Napoca
Looking for an experienced, results-driven Executive Assistant with a demonstrated standard of excellence, to support the CEO and liaise with the other board and team members. The right candidate will have a strong bias for action and the ability to think proactively and strategically. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.

Responsibilities:

Supports the CEO with daily duties and completes a broad variety of administrative and financial tasks that include managing a calendar of appointments, both personal and professional, expense and cashflow reports and primary accounting paperwork;
Manages accounts payable and receivable, maintains relationship with the banks, accounting firms and related partners; assists in potential audits for both Romanian and US company;
Manages payroll, HR, including on-boarding and training new members; maintains relationship with law firms, reviews business contracts and advises on potential updates; also in charge of company’s internal regulations;
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response;
Plans, coordinates and ensures the CEO’s schedule is followed and respected. Creates win-win situations for direct access to the CEO’s time and office;
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately;
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures;
Serves customers by providing product and service information, resolving product and service problems;
Provides assistance as needed to front desk operations such as answering phones, accepting package and other deliveries, lunchtime relief, office supplies, greeting and signing in visitors or guests;
Manages any special projects, tasks or responsibilities as assigned.
Requirements:

Strong pulse of the tech industry and an interest in business management;
Uphold strict level of confidentiality;
Driving license with at least two years of experience;
Desire to constantly improve personal skills;
Ability to work under pressure and tight deadlines;
Open minded and proactive in resolving situations and hardworking;
Strong interpersonal skills and the ability to build relationships with business partners;
Advanced understanding of Microsoft Suite, Google Apps and expense management;
Above the average computer typing skills, at least 60 words typed per minute;
Bachelor’s degree or equivalent experience with an active interest towards business management and technology;
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
3+ years providing support for upper-level management in a related organization (i.e. technology, marketing, management, commerce, manufacturing) and 2+ years supporting C-level executives or equivalent;
Excellent, close to native, English and Romanian;
Knowledge of other languages (such as German, French or Spanish) and international customs is an asset;
Willing to travel occasionally.
Accountability:

Reports directly to the CEO;
Works directly with the Board of Directors;
Works directly with the recruiting companies;
Works directly with the accounting companies;
Works directly with the law firms.
For further information, we will be happy to answer your questions!

Raluca Vătămănescu

HR PROJECT MANAGER

Mobil: 004-0755-041440

E-mail: raluca.vatamanescu@psihoselect.ro

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